Manager– Legal Admin – Legal and Compliance

Join our Legal team in Hyderabad

The Legal Admin (LA) team, a sub-team of the Legal department based in Hyderabad, India, undertakes multiple processes that facilitate the smooth functioning of the New York Legal team. Responsibilities include collating information, analyzing content, executing processes, managing databases and documents, interacting with counterparties, and summarizing information in requested formats.

What you’ll do day-to-day

In this role, you will oversee all the LA processes from the Hyderabad, India office. You will be responsible for entity administration. As the custodian of all entity-related information housed in the firm's entity management database, you will oversee and update this database in real-time. You will also handle entity-related matters like formations, closures, and qualifications, including drafting and editing some standard legal documents when requested. Additionally, you will manage the legal billing process. You will oversee processing all legal bills pertaining to the New York, London, Hong Kong, Luxembourg, and Mauritius offices while following set protocols to obtain allocations and approvals (all while monitoring until bills are paid). You will also oversee the generation of reports with invoice details, reconciliation of invoices from law firms, and interact with the New York-based Accounts Payable team and law firms to pay bills seamlessly. You will be responsible for memos, org charts and filings. You will oversee the compilation of legal memos and events on SharePoint for New York-based attorneys on a weekly basis. You will oversee the creation, updating, and maintaining the company’s entity structure organization charts and updating the charts on a quarterly basis. You will also oversee tracking, preparing, and submitting all annual report filings within stipulated timelines across various jurisdictions in the U.S. and globally as well (including annual franchise tax filings). You will know your customer. You will satisfy the requests of global counterparties for information as part of their due diligence on clients, provide appropriate standard documentation and negotiate sensitive disclosures. You will handle confidential information on time-sensitive and mission-critical requests. You will become a subject matter expert in a complex system of information about our ownership and control structures, signatory authorities, and documentation protocols. You will also aid and implement new LA processes. You will have to understand, implement, and execute new LA processes to meet enhanced process requirements. You will also manage all existing and future LA projects from start to end, in collaboration with the New York and London LA team members. Lastly, you will be responsible for people management. You will manage the present LA team from the Hyderabad, India office (approx. 30%). The role involves mentoring and leading the LA team to execute deliverables efficiently and on time. You will manage and delegate the flow of projects and prioritize based on deadlines. You are also expected to execute the deliverables (not restricted to managing alone), based on the team’s availability and deadlines (approx. 70%).

Who we’re looking for

Basic Qualifications:

A university graduate in Business Administration/Management or any related field with 3 to 6 years of work experience. Experience in project management will be an added advantage
Excellent written and oral communication skills
Operational experience and should have managed multiple projects, starting from conception through successful implementation. The candidate should also have prior experience in managing a team (at least a three-member team)
Self-motivation, and proficient organizational, editing, proofreading, project-management skills and possess an unwavering eye for detail combined with the ability to deliver consistently in a demanding work environment
Qualities of a positive team player; and be flexible enough to give equal opportunity to every team member, practice fairness in delegation of work and aid growth opportunities within the team
Quick learning skills and the ability to gain a good grip on the LA processes within a reasonable time of joining, to aid and manage projects and/or process enhancements

At the D. E. Shaw group, we believe the diversity of our employees is core to our strength and success. We are committed to supporting our people in work and in life, which is why we offer benefits such as a family planning and surrogacy program and a charitable gift match to all full-time employees.

Additionally, our staff-led affinity groups are pillars of our community, helping to celebrate diversity, promote leadership and development opportunities, and facilitate inclusive mentorship. Members and allies organize a wide range of educational and social programming, from expert talks to film festivals.

Candidates with relevant experience looking to restart their careers after a break are encouraged to apply for this position.

The members of the D. E. Shaw group do not discriminate in employment matters on the basis of race, color, religion, gender, gender identity, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, caregiver status, or any other category protected by law. We are committed to the principles of diversity, equity, and inclusion, and are eager to hear from individuals having a wide range of backgrounds and personal characteristics.

Candidates who are residents of California (any such candidate, a “California Resident”) should click here for our CCPA Recruitment Personal Information Privacy Notice.

The D. E. Shaw group may collect, use, hold, transfer, and process candidates' resumes and associated information (including personal information contained therein) for purposes reasonably related to their application, including without limitation: review and management of employment applications and supporting materials; administration and management of offers to and communication with candidates; and administration, management, and improvement of the recruiting operations of the D. E. Shaw group; and/or where reasonably required in connection with a proposed sale, spin-out, reorganization, or outsourcing of all or some of the business of the D. E. Shaw group. The D. E. Shaw group will not use such information for purposes unrelated to the foregoing, such as direct marketing of third-party products to candidates, without candidate consent. As used herein, the term "personal information" is meant to broadly describe information identifying or relating to a specific individual; it is intended to encompass "personal data," "sensitive personal data," and "personally identifiable information" and similar terms, as those terms are defined by law in the jurisdictions in which the D. E. Shaw group operates.

The D. E. Shaw group may transfer such personal information within and outside the country and jurisdiction of the locations where the D. E. Shaw group maintains offices, to other D. E. Shaw group affiliates, to government and regulatory authorities, and to third parties which provide or may provide support and/or services to the D. E. Shaw group and for the purposes set forth above. The persons who may have access to this personal information are other employees of the D. E. Shaw group, in connection with the performance of their duties of employment, and the other parties listed above, in connection with the business of the D. E. Shaw group. (Of course, candidates will be considered for employment opportunities only in those countries in which they express interest.)

The D. E. Shaw group will use reasonable care to maintain the confidentiality of personal information (including appropriate technical measures against unauthorized or unlawful processing and against accidental loss or destruction of, or damage to, such information) and will retain such data as required by applicable law or regulation. Candidates have the right to request access to, and correction of, their personal information in accordance with applicable law; any such request should be submitted to recruiting.india@deshaw.com. Candidates who have submitted a resume to the D. E. Shaw group and do not wish to proceed with their applications should email cvwithdraw@deshaw.com. Personal information of candidates who have been the subject of background checks may have been transferred in accordance with applicable regulations, and any concerns with such transfers should be submitted to backgroundcheck-inquiries@deshaw.com.

The D. E. Shaw group may retain candidates’ information for prospective recruiting activities, including sourcing candidates for employment opportunities and for organizing events with prospective candidates, in accordance with our internal data retention procedures. Candidates who do not agree to such future use should email recruiting-inquiries@deshaw.com.

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